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Addendum ~NJ

Notes, and Call for Volunteers

Is there a page on the website listing group committee email addresses? Can we establish some, like or at least a general inquiry email address to put on the flyer as contact email info like Ask Will

4/28/09 Notes

  • Flyer/postcard discussion:
      • Pocket size postcard vs. postcard larger than the pocket
      • Something we can easily reproduce now, to use in first stage of spreading the word
      • Include statements to entice participation and attendance
      • Include info that suggests the scale of this event
      • Include “who, what, when, where, why”
      • Include meeting times and location
      • Include date, website, a contact email, a contact number= we need a contact email and number!
      • Future flyers or POSTERS! Could be created through contests oriented towards youth participation

Task Teams:

  • Orientation and Introduction Guide/written tool:
      • Nisa, Lou, Dessa, Ahmina, Will (In Progress)
  • Guides to orient new members at LOC meetings (using written tool):
      • These individuals will rotate this duty, which involves arriving at 5pm to orient new members and attendees before the Tuesday meeting starts. New members will be encouraged to arrive 5-5:15 in order to start by 5:15 sharp.
      • Ms. Ann, Oya, and someone else!
  • Flyer/Postcard for Initial Stage Outreach:
      • Nisa, Ahmina, Rachel (draft 1 will be sent in 1 wk)
  • Events Calendar Caretakers:
      • Duties include: serving as the contact people for events info, dates and times; managing and updating the physical bulletin board calendar available for all to post dates; updating featured events on the wiki page and synching all calendars so they are accurate. Events are Detroit USSF events, other organizations’ events, other events USSF would like to highlight and support.
        • Need 2-3 volunteers
      • Suggested to ask Rae about BDM events calendar, suggested to ask Bill Bryce to serve as the tech/wiki updater.
  • Meeting Facilitators: We need volunteers
  • Time keeper(s) - Brandon
  • Note taker(s) – Need volunteers
  • Presenter of and ”friendly” enforcer of rules of respect/community agreements
      • Duty: to read the community agreements and review them briefly at the beginning of the meeting, and speak up if necessary to maintain the agreements.
  • Outreach Kit creation team:
      • Duties include: creating an outreach kit to inform others about the USSF. Drafts will be presented to the LOC, evaluated, to create the finished project.
      • Purpose of the kit is to have a tool that any member of the LOC can use to present the essence of what the Detroit USSF is about, in order to raise awareness, recruit, provide info for fundraising, etc.
      • Refer to 4/19/09 List of tasks for more details. Kit should be ready to use by mid-June.
      • The orientation introduction written tool may be used as a starting point, to further develop with this project. A written tool and a powerpoint visual presentation would be good to include along with any other suggestions.
  • Need Volunteers
      • Would the individuals working on the orientation tool be able to help with this project?