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- Coordination Team Conference Call
- Monday May 4, 2009
- 6pm EST/3pm PST (1.5 hour)
- Check In
- Review of Coordination Team “Action Items”
- Updates from Detroit and National
- Working Groups Update
- Strategic Planning
- Budget Approval (see below)
- Invites
- Logistical Needs
- USSF-NPC Membership
- Cleaning up existing list
- Process for new membership
- Meeting Wizard: dates for the next face to face meeting
On call: Will Copeland, Josué Guillen, Adrienne Brown, Elena Herrada, Rocio Valerio, Sylvia Orduño, Michael Leon Guerrero (invited to provide NPC input for Cindy/GGJA)
Absent: Cindy Wiesner (at IC), Tom Goldtooth
- Check In
- Everyone is well, Rocio is back from Mexico! Several of us starting new gigs to pay the bills.
- Review of Coordination Team “Action Items”
- Detroit MWSF rep? This needs to be part of overall Outreach WG strategy. Will will find someone from local Outreach Committee and team up with Jacqui by Wed 4/29 for advance rep prep. Actually is a planning mtg not actual MWSF mtg: Lisa Oliver King, Oya Amakisi, Tom Stephens will rep LOC; Wed conf call; need NPC rep for call to prep Detroit reps to MWSF.
- Anchors hiring proposal--has been sent to Coordination Team, Michael and Stephanie; Cindy, Josué, Maureen, Tom, Adrienne have provided email feedback.
- C-Team Conf call facilitators--Rocio will do later
- Some C-Team members volunteered to contact WG point people—follow up at next conf call.
- Updates from Detroit and National
- NPC: Steph's email about money mgmt--please note; she'll discuss more at 5/9 session; Tech WG had conf call last week, plus Program/Culture WG
- Detroit: USSF fundraiser on 5/1--heard $500-600 raised; prep for strategy session on going; local bank account was set up with three anchor signers? Outreach with flyers to May Day participants was done at 5/1 rally and march in southwest/Mexicantown Detroit.
- Working Groups Update
- Tech WG: Had conf call 4/30. Riseup participated on call--possible political agreement for email lists; about 20 callers nationally, including May First who have been instrumental in getting wikis and website started; some participants offered advice on ATL; next time dig further on local issues and structure. This WG just technology, Communications WG not up yet nationally but local has both--maybe divide up. Next mtg 5/14.
- What can C-Team do to get Communications WG off the ground? Identify local org or 2 to provide media/comm leadership. Nat'l needs to identify 1-2 groups--challenging. Josué with Bryce will set a mtg in next week or two. Public release/save the date--C-Team needs to step up and do that in the meantime, then run by NPC.
- Josue will identify LOC people for Communication WG mtg.
- Program/Culture WG also grappling with splitting or how to move forward. Many new people at mtg; discussion of objectives. Many Prog/Cult participants interested in culture. Commitment to keep groups together. Main objective for now: grow group, more togetherness and organization.
- Has there been a Nat'l call for folks to step into WGs? Not really, at NPC in Detroit, folks got together and followed up some discussion via email but no national specific call.
- In org'g you gotta talk to people one-on-one to outreach.
- Fundraising WG: trying to get a call together for Tues or Wed, have narrative proposal and have gotten a couple of other foundation requests that will send out; coordination of diff strategies; need LOC contacts for fundraisers--had Rachel and Shawn previously--need one of the anchors to be a part of this; send to Michael or Genaro to get on calls.
- Want to do first Fundraising email request on 6/21--year out--need to communicate with Tech and Comm WGs. Also discuss fundraising strategies before 5/9 session.
- Per Will, add item to Anchor mtg tomorrow--discuss RM contact.
- Strategic Planning 5/9
- Budget for May 9 strategic planning meeting:
- Request for rental car by Adrienne--$190; will shuttle people around; you need a car in Detroit; mobility helpful. Maybe ask college students in future. We may need to consider budget issue for out-of-town visitors and regular car rentals, or can we get regular volunteers for airport runs, etc. We should consider an overall approach/strategy for handling shuttles with out of town visitors, i.e, regularly rent vehicle(s) or coordinate transportation with local volunteers?
- Food: breakfast and lunch for May 9: $200; at Hannan House Cafe and mtg space.
- Travel for 4 NPC members: $1200
- Donation for meeting space: $50
- Materials and copies: $150—may be donated by local volunteer
- Housing: Solidarity Housing with DLOC members
- Transportation: Solidarity Transportation with DLOC members
- Total: $1600, now $1790--all members approved
- Schedule:
- 9:30-12:30 Fri--Michael with budget, finance
- All day Sat—work plan. Anchors brainstorm work in advance so prepped for Sat; what needs to happen btwn now and next June--WGs, anchors, LOC. Clarity on what WGs do vs. staff etc so no one group/person is overtaxed.
- WGs haven't had chance to meet or answer NPC questions--what will be process to allow input from WGs who won't be represented? Helpful to get a clear sense but this weekend won't plan out WGs but plan out for Detroit.
- Proposed Agenda:
- Fri: arrive by 9am, include staffing talk and funding needed to support anchors proposal; afternoon possible one-on-one time with anchors, if anyone’s available.
- Sat: pull together diff to-do list: mtgs, hires, etc and whose responsible for what pieces of work; timeline of work from March mtg; clear conversations on work plan; decisions on staffing and relationships; Memorandum of Understanding (MOU); how allow local to move forward.
- Much focus on tasks what about time to discuss local vision on what can happen at USSF?
- Helpful to have brainstorming info in advance--send to Adrienne. Elena and Will will discuss at Anchors Mtg. Possible Sat night for further talks? ::Rodriguez performance at Majestic Theater Sat night--bonding experience?
- USSF-NPC Membership
- Cleaning up existing list?
- Process for new membership?
- People from all over are beginning to ask what is the planning process. This needs to be an agenda item to touch base on. How can we create a process that is local, have responses to bring new folks.
- This can be helped by getting WGs up and running so we have structures in place--major way for people to get involved.
- Perhaps send out info to WG point people about getting WGs running because C-Team will draft public USSF announcement.
- Perhaps we could get a list of the working groups with contact information. Even if it's not a complete list right now. We can update as the leadership gets more complete. If there are clear meeting times, that's great.
- Sylvia can work on drafting the list - will bring a draft by next call.
- Michael would like to see overall NPC structure more in place before the July meeting. He is down to take a first stab at this! Will is down to work with Michael on this!
- Possible to draft something by 5/18, day before 5/19 NPC conf call?
- Note - add coordinating committee decision making process to future meeting!
- Meeting Wizard: dates for the next face to face meeting
- Rocio sent out survey, rec'd very few responses; so far 1st weekend doesn't work but anchors have weekend preference; 7/13 days better than 7/20. Rocio will send out reminder. There may have been confusion about choices. Further discussion at Anchor Mtg tomorrow. Perhaps add 7/24-26 weekend to possibilities and still try to be accommodating to AMC conference previous weekend.
- Adrienne: sent email to Coord Team re: staffing, trust, capacity; please read.