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If you are on either the Potluck or Outreach Committee, please indicate if you will be able to attend the meeting from your email message link or contact Ahmina directly info2@meetingwizard.com

Meeting Note links

#4/28/09 Notes
#Task Teams:
#4/19/09 Notes

4/28/09 Notes

  • Flyer/postcard discussion:
      • Pocket size postcard vs. postcard larger than the pocket
      • Something we can easily reproduce now, to use in first stage of spreading the word
      • Include statements to entice participation and attendance
      • Include info that suggests the scale of this event
      • Include “who, what, when, where, why”
      • Include meeting times and location
      • Include date, website, a contact email, a contact number= we need a contact email and number!
      • Future flyers or POSTERS! Could be created through contests oriented towards youth participation


Task Teams:

  • Orientation and Introduction Guide/written tool:
      • Nisa, Lou, Dessa, Ahmina, Will (In Progress)
  • Guides to orient new members at LOC meetings (using written tool):
      • These individuals will rotate this duty, which involves arriving at 5pm to orient new members and attendees before the Tuesday meeting starts. New members will be encouraged to arrive 5-5:15 in order to start by 5:15 sharp.
      • Ms. Ann, Oya, and someone else!
  • Flyer/Postcard for Initial Stage Outreach:
      • Nisa, Ahmina, Rachel (draft 1 will be sent in 1 wk)
  • Events Calendar Caretakers:
      • Duties include: serving as the contact people for events info, dates and times; managing and updating the physical bulletin board calendar available for all to post dates; updating featured events on the wiki page and synching all calendars so they are accurate. Events are Detroit USSF events, other organizations’ events, other events USSF would like to highlight and support.
        • Need 2-3 volunteers
      • Suggested to ask Rae about BDM events calendar, suggested to ask Bill Bryce to serve as the tech/wiki updater.
  • Meeting Facilitators: We need volunteers
  • Time keeper(s) - Brandon
  • Note taker(s) – Need volunteers
  • Presenter of and ”friendly” enforcer of rules of respect/community agreements
      • Duty: to read the community agreements and review them briefly at the beginning of the meeting, and speak up if necessary to maintain the agreements.
  • Outreach Kit creation team:
      • Duties include: creating an outreach kit to inform others about the USSF. Drafts will be presented to the LOC, evaluated, to create the finished project.
      • Purpose of the kit is to have a tool that any member of the LOC can use to present the essence of what the Detroit USSF is about, in order to raise awareness, recruit, provide info for fundraising, etc.
      • Refer to 4/19/09 List of tasks for more details. Kit should be ready to use by mid-June.
      • The orientation introduction written tool may be used as a starting point, to further develop with this project. A written tool and a powerpoint visual presentation would be good to include along with any other suggestions.
  • Need Volunteers
      • Would the individuals working on the orientation tool be able to help with this project?

4/19/09 Notes

Agenda:

  • Introductions
  • Purpose
  • Chairs / Co-chairs
  • Major Tasks
  • Recording Secretary
  • Representatives on working groups


Introductions:

Include check in at beginning of each USSF meeting from each person (bring flyers):

  • Name
  • Organization
  • Committee you are on
  • Updates of your Detroit work

In Attendance:

  • Priscilla Dziubek
  • Ilana Weaver
  • Gwen Gaines
  • Ahmina Maxey
  • Nisa Joorabchi
  • Derek Grigsby
  • Shane Bernardo
  • Rocio Valerio
  • Checked in on local work we’re all doing
  • It’s very important that the USSF planning work supports what we’re doing here in Detroit
  • Should be incorporated into the LOC meetings
  • What does outreach in the sense of the USSF mean? How do we involve every sector of the city in the USSF, feel ownership of it, and want to get involved?


Purpose:

Priscilla:

  • Purpose:
    • To get in touch with other groups to see how USSF can engage with their organization
    • USSF will be beneficial to organizations so they can realize the problems we deal with in Detroit are not exclusive to the city, people all over the US/world also have these problems
    • Did not join Outreach Committee because of the high level of dedication it requires

Shane:

  • Purpose:
    • Gauge communities interest – What are their key issues/hot points?
    • Connect with each other on common issues
    • Create awareness on commonalities between us
    • Building a critical mass of individuals
    • Organize our collective efforts

Nisa:

  • Purpose
    • Going off of creating awareness of commonalities between us
    • Process of pre-education – involve people who are not apart of the activist network; involve people of different commitment levels; figure how to engage people on different levels of commitment
    • Concrete, tangible, concise events
    • Engage and involve people who don’t already know about events like the USSF and what they can do – create an action
    • We amongst our organizing of the USSF must be organized so that the
    • Information , Education – what community can do,
    • Shedding light on the problems, crating potential solutions

Rocio:

  • Purpose:
    • Knowing each other’s history
    • Build personal relationships throughout this process

Derek:

  • Purpose:
    • Reach out to the communities that are affected by poverty and crime, everything that kills us. This is a huge worldwide event and we need to take advantage of it.
    • Our main goal should be that we build those relationships in poor communities, and that we continue those relationships after the USSF.
    • Educational process
    • We want to make everybody no only think about Detroit but think about everywhere. We all have common issues.
  • Potlucks – Going into the neighborhoods and getting people involved that way – barbeque, etc.

Gwen:

  • Got drafted to be apart of Potluck Committee by Marian Kramer – Organized for the December 5th potluck
  • Through food we can have a common bond. Over food we have come to our common issues – water, foreclosures, taxes.
  • Purpose:
    • Coming together on the issues of poverty
    • Only thing we have in common is poverty

Ahmina:

  • Purpose:
    • Reach out to those who are not activists
    • Address the glaring holes in who is not at the table right now. Include the communities that are not already apart of the USSF planning process

Ilana:

  • Purpose:
    • Have the process reflect the outcome
    • Breaking Bread potluck model can accomplish the goals we’ve addressed
    • “Another Detroit is happening”
  • The Breaking Bread potlucks can play a big role in achieving the things we all have been talking about.
    • Each potluck addresses a certain issue
    • Ilana outlined the specifics of the potlucks (past meeting minutes outline this)
      • Place to meet people
      • Creative activity at potluck
      • Action – Ask people to attend local organizations event
      • End every dinner with music and dancing


Other Ideas for Outreach:

  • Films / Film screenings
    • With opportunity for discussion
    • Including aspects of the potluck in it
  • Benefit from more than one Outreach event per month
  • Task of Outreach Committee: Welcome people who are not familiar with the Social Forum. Have an introduction to “What is the Social Forum?”. Meeting a half-hour early for new participants.
  • Being very intentional with who we partner with, what events we go to, create synergy for the forum.
  • Connect with community gardens, connect with existing events
  • *Partnering with existing events
  • Ask groups that we reach to input their events on a calendar
  • Ways to outreach – we can learn from MWRO and how they do outreach


Chairs / Co-chairs:

We will decide these at the next Outreach/Potluck meeting Tue, April 28th after the LOC meeting.


Major Tasks:

  • List of organizations
  • Calendar of Events in the city
    • Physical calendar at LOC meetings/Potluck meetings
  • Outreach Kit
  • Be very intentional about how we create a “Outreach Kit” and how we frame it

Should we do potluck the week the NPC is here?

  • Ask groups that already do food type events to host something while the NPC is here


New Business:

Timeline for Tasks

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