8-17-09 Coordination Team Notes

C-Team Conference Call Notes

Mon, 8/17/09

Present--Josue, Cindy, Rocio, Michael, Sylvia

Absent--Maureen, Elena, Will, Tom

Agenda

• NPC conference call agenda, updates?
• NPC applications status

-- Website posting

-- Voting mechanism

-- Separate discussion meeting recommendation to NPC

• Next NPC face-to-face meeting location recommendation(s)
• Communication plan to WGs for 2 reps to Organizing Committee (OC)

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• NPC conference call agenda, updates?

-- We need to send conf call reminder

-- Busy agenda, need a facilitator who can keep time limits on each item.

• NPC applications status

-- We received another application (from United Palestinian Network)

-- We need to call 7 applicants and invite them to join NPC conf call

-- Website posting

-- Cindy can send ICT applications without personal info for NPC review on website.

-- Voting mechanism

-- ICT found a five-star average rating mechanism that can be easily installed.

-- C-Team prefers a yes/no/abstention with comments (for why) mechanism that also tracks which NPC orgs have voted (one vote per organization)

-- Five-star voting (e.g., 1 star ok, 5 stars great) may present complications and uncertainties over criteria.

-- C-Team recommends non-public voting where results are sent to C-Team; C-Team would review results and send appropriate letter to applicant.

-- We recommend a 3 day window for voting.

-- NPC currently has no policy on quorum.

-- Majority voting determines results based upon number of votes cast.

-- We agreed all NPC member organizations should be encouraged to cast votes, not just those currently active—too difficult to sort out.

-- Sylvia will follow up with ICT about voting mechanism and website applications posting.

-- Separate conf call recommendation to NPC.

--C-Team will recommend two times for applications discussion

--Mon, 8/24 at 2pm (EST) or Wed, 8/26 at 3pm (EST)

-- We recommend applicants join first half hour of NPC conf call to introduce selves and answer NPC questions. After applicants hang up, NPC will discuss each application.

-- This will also allow for time to contact applicants, get applications on website, and develop voting mechanism.

-- Reinstating on-leave NPC members

-- Southwest Organizing Project (SWOP) was on-leave and has new reps and have applied to rejoin NPC. Since they were previously active on NPC, C-Team agreed it makes more sense to reinstate them than have them apply all over again.

-- People Organizing to Win Employment Rights (POWER) was previously on-leave and brought on a new rep, Alicia, who was at recent NPC meeting.

• Next NPC face-to-face meeting location recommendation(s)

-- For political and practical reasons (Detroit-Atlanta connection), it makes sense to hold next NPC face-to-face and OC meeting in Atlanta.

-- Rocio will check with Stephanie to see if Project South has the capacity to host this.

--Additional site recommendations based upon regions needing a build up and NPC participation include—

-- New Orleans—Michael will check with Angela at People’s Institute for Survival and Beyond.

-- Denver—Josue will check with Ricardo at Padres Unidos

-- Northwest—Sylvia will check with Cindy Domingo, Garry Owens, and Larry Evans at Center for Social Justice (Seattle)

-- One of the Indigenous Nations—Sylvia will check with Tom.

-- Chicago folks indicated an interest to Cindy.

--Perhaps we can consider a NPC schedule that looks like—

-- Oct 2009 away from Detroit; Jan 2010 in Detroit; Mar 2010 away from Detroit; May 2010 in Detroit.

• Communication plan to WGs for 2 reps to Organizing Committee (OC)

-- The NPC agreed upon a new structure so the Working Groups need to select 2 reps to the Organizing Committee.

-- The C-Team will email the NPC and DLOC with a mass email indicating that WGs and DLOC committees should meet and discuss selecting 2 reps to the OC.

-- Timeline: WGs and DLOC committees should meet by Aug 31st and select reps by Sep 15th.

-- Rocio and Ahmina drafted a structure and criteria for DLOC reps that has been working well. Rocio will share that with C-Team, then she and Sylvia will draft a communication email and share it for review with C-Team.

-- National and Detroit staff will participate in OC but their voting status is unclear.

-- We are trying better to integrate staff and local participants (DLOC) in national work, plus we have more staff this time around.

-- Some staff positions are more closely tied to some Working Groups than others thereby possibly weighting votes for particular WGs.

-- C-Team agrees that staff should not be WG reps to emphasize notion that staff are WG support persons and to encourage maximum participation by volunteers.

-- C-Team will ask for NPC recommendation on voting status of staff on OC.

• Other C-Team business

-- Current C-Team will remain active until 9/15 when OC and new C-Team transition is in place.

-- Cindy will begin transitioning out of C-Team and Michael will participate as part of GGJ decision.

-- Cindy will continue to coordinate NPC application requests until a new point person is selected in new C-Team.