From US Social Forum Wiki
Jump to: navigation, search

<< Return to Logistics Working Group


Logistics Work Brigade Notes
Overall Detroit logistics needs, to-dos
3/12/10

(add'l mtgs took place between 3/12-14/10)

who's here: Tapeka, Maureen, Sylvia, Stephanie, Rita, Cara, Will (later), Rocio (later)

Here's the extracted to do list - below that is the Full Notes from today's monster session!]
  • To Do:
- invite finite number of community based orgs to come through to Vend on Monday
- water for logistics folks setting stuff up
- ask Dave to be part of IT teams
- ID the volunteer/person to handle the Monday vendors [BY MARCH 11 before meeting march 23]
- We're Getting Port-o-Johns and generators
- coordinate with indigenous working group around opening ceremony
- secure EMT trucks
- identify shuttle service for folks who can't handle the whole march
- identify a water station team caption
- identify conflict resolution process on-site
- identify logistics communication plan during forum and secure technology
- develop on-call mental emergency list for access to doctors and get folks to a facility in detroit
- secure needles for diabetics
- opening ceremony
- mayor and city council pres. saying a welcome[?? - conversation]
- identify who will do the local, npc, and international welcomes
- pursue fair trade coffee and tea donations
- set up pricing structure for booths, vending tables [food and merch] and canopies [we have the forms, applications and price lists from ATL - Steph is sending to Tapeka]
- set-up shuttle schedule to run between Cobo, Hart Plaza and USSF Village for all 5 days
- set up a site map for the Forum including the Village
- ID food to have at the USSF Village in an open space next to the USSF Village [alternative food options]
- have signs up for how to get around
- ID one single point person non-stop during the entire forum [in ATL it was Emery with a GOLF CART]
- ID/recruit water sprayers [ID the water sources for the USSF Village]
- need to clarify to folks: ANY items you need for your workshop presentation, you need to bring yourself.
- let folks know on Tuesday registration is open 10am-4pm [the registration team worked with the tech folks and did flowcharts of the lines, had flags and folks folding so they were always moving. baptist convention had 10 booths to take this in.] Steph can get the flowchart stuff to Tapeka.
- find out where/when we can set up food for folks
- get snack donations/stuff to send to folks
- let folks know to eat before they come for the march!
- connect will and michael berger with rita valenti.
- talk with lifeguard/coastguard for stuff on/near the water
- need to have a clear communication around supplies [water, food, etc]
- set up of communication process - the walky-talkies or radios and who will have them.
- get a mental health ER list. [in atl had emergency team had the healing practice space # to be able to reach each other], also a set of drs who were on call for ER who weren't even a part of the ussf but could respond
- what about harm reduction methods - need to ID folks who can hold that down
- need to ID folks and space for conflict resolution and mental health emergencies. had a psychiatrist on call.
- ID floaters who are on-site floating around to be anywhere at any time.
- identify staff headquarters and volunteer main space
- make sure folks know to bring their own water containers
- set-up trash and recycling [sustainability is on this]
- signs and banners to show folks where to go etc. flow! [unions?]
- organize info tables and info lines
- supply closet: who is managing and refilling it [markers, water, etc.] inventory guy. {in ATL there was the principle of 1! there was only one time of day folks could get stuff out.}
- merchandise - put NPC volunteers on selling the ussf t-shirt!
- marking some of the bathrooms as gender neutral
- fundraising for local volunteers. [we're needing 400-500 volunteers: college students for credits, HS students to perform 250 hrs of community service to graduate, senior task force as a coordinating body, some money coming thru ford foundation.]
- set up a lost and found!!
- need to make sure that the intl solidarity folks know that the police and homeland security folks have said that if someone has a USSF bracelet then they will not mess with them
- ID who are the key contacts for this? robert taylor [with disposable phone and new email] AND? cy and tdka are working on a webpage on the ABCD website with self-organized info on housing. in the budget there's a budget of $1000 for a housing coordinator.
- plan how will we organize the tent space and folks being able to book it? just list them online with a way for folks to go reach them.
- figure out a plan for power/energy? generators are $50/day
- security at night: threat management
- figure out our what is our policy for spaces
- anything in the program thru the process is a sanctioned activity we will support
- anything else folks have to self-manage
- what are the contracts that we need to get in place for all the spaces we want held!
- set up insurance Waiver for folks
- need to id what space and how much it is. then program wants to know that. all the hotel meeting rooms will go to workshop space.
- (need to discuss scholarships as well)
- set POLICY: yes, you can!
- managing trash
- safety issues continue to be an issue [folks say they want to camp - we don't do that here. don't want anyone hurt]
- for every 30-40 rooms we rent we get complimentary rooms to be a hospitality suite.
- in atl half of the healing folks were new volunteers, and that was super helpful. folks were organized on the spot every single day. put out a clear call for folks for how many hours, and protocol for different sections.
- we had folks who were fried in the process. need to stay in touch with how we are feeling about everything. [stay in touch about how folks were treated, burnt, opted out of the process...how is it not just moving bodies but actually building up a force that lasts beyond - not invisibilizing people's true commitment to making this happen.]
- organize: there's a desire locally to have some workshops on saturday for folks who work during the week. up till noon.
- PMA [assembly of assemblies!] for a few hours
- using new volunteers, NPC folks to help with the clean-up and break down
- to do: write up into policy that anything we buy gets left in detroit. determine who gets to distribute that stuff.
- need to identify clean up crews and what clean-up entails.
- set up healing space in cobo hall with CSF and EMT space
- that healing and EMT folks roll together
- a suggestion: tent for rest, breastfeeding
- secure late check-out for saturday at hotels
- secure NLG
- set civil disobedience protocol
- task stuff out to the NPC for coordination by organization



Logistics Work Brigade Detailed Notes
(3/12-14/10)

who's here: Tapeka, Maureen, Sylvia, Stephanie, Rita, Cara

- Day-by-Day Walk-Thru
- Managing requests for tents, spaces, etc
- Managing logistics that last month [getting advance teams to work]
each day
- Detroit Vision
- materials
- people/volunteers
- what could come up
- spaces
- gaps


Monday

  • Schedule: see excel file.
  • Canopies: wrote the guy for 20x20 canopies with 5 8ft tables and 50 chairs, $150 to rent for the whole with a roof [50-60]. Includes set-up and breakdown. he said $250 per tent...organizations will rent their own tent.
  • GAPS:
- battle with the city and mayor's office, parade company wants to do the fireworks that day but WE have the contract for hart plaza that day. they offered th-sat they will have vendor space out there, on monday the vendor spaces are $1000/each. we're putting out ads in the paper for folks to come pay us for vendors. getting 100 vendors - $100,000 for the USSF [30 days prior to the event]. we can do plays in the pyramid and the down under area. folks can go from 8am to midnight. 50-60K people coming through. questions: do we need to pay for security on the site starting at midnight?
- audio visual - if we're gonna have talent and stages then we need to set up. need to ask WSU, WCCC and see if we can rent
  • To Do:
- invite finite number of community based orgs to come through to Vend on Monday
- water for logistics folks setting stuff up
- ask Dave (MWRO computer tech) to be part of IT teams
- ID the volunteer/person to handle the Monday vendors [BY MARCH 11 before meeting march 23]
- We're Getting Port-o-Johns and generators


Tuesday

- set up canopies on in US Social Forum Village [this will be open space, folks have to pay for their own canopy] BEFORE 9AM
- set up booths, vending tables, and canopies BEFORE 9AM.
- march start gathering folks at 2-3 pm
- DTE mass action beforehand and feed into the march
- indigenous ceremony starting at possibly Hancock, 1 blk s. of Warren on woodward
- 2.7 miles, 1.5 hour march. culture is providing song, dance, entertainment
- volunteers marching folks in and directing folks
- care stations [will will be having an EMT truck following the back of the march after assisting on side streets for anyone needing assistance; suggest EMT at beginning and end of march so don't get stuck--probably need 5 trucks for everyday of ussf.
- also we'll need to assist folks who can't make it all the way thru, pick-ups.
- water stations: how provide? tactical team. mobile water
- in ATL tossed out crackers to the crowd
- communication: need something reliable--walkie talkies, cell phones, whatever
- idea: use church parking lot to pass out something portable to eat
- in ATL: had on-call mental emergency list for access to doctors and get folks to a facility; is there anyone who can map this in detroit? in ATL had no psychiatric capacity
- also harm reduction (e.g., clean needles for diabetics, etc)--skilled people who run clinics in other cities, is a philosophy; feels like for mwro, we're opposed to helping with this and the other possible related requests that may come with it.
- conflict resolution: npc is drafting plan for internal needs, can be adapted for ussf ? churches may be available for these convos as safety places.
- biggest conflict space usually upon entry to main space/cobo: have your best people at the info booths--in ATL had to do major conflict resolution
- opening ceremony
- mayor and city council pres. saying a welcome
- indigenous folks begin the ceremony
- local, npc, and international welcomes
- volunteers who are color coded and have information
- food! giving folks a discount carry-out food rate as folks are walking in or walking out
- set up tables (and chairs?) outside of cobo arena for folks to eat
  • GAPS:
- we need to make coffee, tea, water arrangements in the hotels. we can pursue fair trade coffee and tea donations
  • additional notes:
- at WSF it was easier to have food in a separate place from the workshops
- riverfront walkway does go from cobo to the ussf village
- if you were selling stuff it costs more (in ATL) than if not.
- spaces will be secured at night [the village, hart plaza]
- 12 minute walk from Cobo/Hart to village [will need to set up water barrels]
- mayor is about to destroy the city, its a major political thing to have him at the opening
- in atl was medical professionals from grady on a bicycle team
- in ATL had 3 major comfort/aid stations, staffed by volunteers, coordinated by 1 person [at outdoor space, indoor space and at major hotel]
- in atl didn't have enough water for the march. need water while folks wait to assembly.
- biggest conflict came at the front door. want your best volunteers who are most familiar with detroit and the USSF at the door.
- identify "floaters" to move around and handle things
- what is the main space for operations?
  • To Do:
- set up pricing structure for booths, vending tables [food and merch] and canopies [we have the forms, applications and price lists from ATL - Steph is sending to Tapeka]
- set-up shuttle schedule to run between Cobo, Hart Plaza and USSF Village
- set up a site map for the Forum including the Village
- ID food to have at the USSF Village in an open space next to the USSF Village [alternative food options]
- have signs up for how to get around
- ID one single point person non-stop during the entire forum [in ATL it was Emery with a GOLF CART]
- water sprayers [ID the water sources for the USSF Village]
- need to clarify to folks: ANY items you need for your workshop presentation, you need to bring yourself.
- let folks know on Tuesday registration is open 10am-4pm [the registration team worked with the tech folks and did flowcharts of the lines, had flags and folks folding so they were always moving. baptist convention had 10 booths to take this in.] Steph can get the flowchart stuff to Tapeka.
- find out where/when we can set up food for folks
- get snack donations/stuff to send to folks
- let folks know to eat before they come.
- connect will and michael berger with rita valenti.
- lifeguard/coastguard for stuff on/near the water
- need to have a clear way of communication around supplies [water, food, etc]
- set up of communication process - the walky-talkies or radios and who will have them.
- get a mental health ER list. [in atl had emergency team had the healing practice space # to be able to reach each other], also a set of drs who were on call for ER who weren't even a part of the ussf but could respond
- what about harm reduction methods - need to ID folks who can hold that down
- need to ID folks and space for conflict resolution and mental health emergencies. had a psychiatrist on call.
- ID floaters who were on-site floating around to be anywhere at any time.
- identify staff headquarters and volunteer main space
- make sure folks bring their own water containers
- set-up trash and recycling [sustainability]
- signs and banners to show folks where to go etc. flow!
- info tables and info lines
- supply closet: who is managing and refilling it [markers, water, etc.] inventory guy. principle of 1! there was only one time of day folks could get stuff out.
- merchandise - put NPC on selling the ussf t-shirt!
- marking some of the bathrooms as gender neutral
- fundraising for local volunteers. [we're needing 400-500 volunteers: college students for credits, HS students to perform 250 hrs of community service to graduate, senior task force as a coordinating body, some money coming thru ford foundation.
- set up a lost and found!!
- need to make sure that the intl solidarity folks know that the police and homeland security folks have said that if someone has a USSF bracelet then they will not mess with them


INTERLUDE on REQUESTS

a) house/apartments buying/renting/subletting:

- so far we have 10 houses to be rented for 10-15 people. 30 apts, $7-15 a day per person. PROCESS: need sleeping spaces for 1500-2000. have spaces for 500 folk now outside hotels. may have to roll out some stuff at a few different times. in next 10 days can launch something with IT folks about what's availabe. have church space on the floor for folks with no $.
- who are the key contacts for this? robert taylor [with disposable phone and new email] AND? sigh and tdka are working on a webpage on the ABCD website with self-organized info on housing. in the budget there's a budget of $1000 for a housing coordinator.

b) canopies

- tent costs - tack on a USSF fee for the space.
- what are the common spaces?
- how will we organize the tent space and folks being able to book it? just list them online with a way for folks to go reach them.
- power/energy? generators are $50/day
- security at night: threat management
- folks have very few resources to come and be a part of this, forces folks to work together. that said - we just need to be transparent about our line and our capacity and whatever.

c) program: before + during the forum

  • what is our policy for that?
- anything in the program thru the process is a sanctioned activity we will support
- anything else folks have to self-manage
- what are the contracts that we need to get in place for all the spaces we want held!

d) non-program: self-organized

- same as C

e) churches, community spaces

- same as C

f) "official" sites--[cobo, under hart plaza]

- same as C
- Waiver for folks

g) hotel meeting rooms

- same as C
- need to id what space and how much it is. then program wants to know that. all the hotel meeting rooms will go to workshop space.

(need to discuss scholarships as well)

  • challenges:
- folks who offered us space and now are pulling back to say they want to use it for their own space, but that doesn't go in the program. to be in the program you go through the process, you request a space, you don't get to select time/etc.
- liabitilies - we can't cover all the different tent city spaces
- the bike folks are wanting to go back and forth and set up their own tent city and other space. we need to let folks know about safety limitations around hush house etc. safe bike storage space will be on top of cobo hall.
- in atl: we organized bike brigades, parties on other sites, put it in the program tho we didn't have insurance. there's a WAIVER that is part of the process.
- the goal was to have a smooth infrastructure with flexibility.
- need to have a contract for any space we are thinking of as an official space.
- what does insurance mean? in ATL we used the good samaritan approach, and we had a waiver that folks signed coming into that space.
- make sure its clear to folks that the workshop times are when the hotel spaces are booked, and otherwise folks can use the hotel spaces.
  • POLICY:
- yes, YOU can!


Wednesday/Thursday/Friday

- managing trash
- safety issues continue to be an issue [folks say they want to camp - we don't do that here. don't want anyone hurt]
- for every 30-40 rooms we rent we get complimentary rooms to be a hospitality suite.
- in atl half of the healing folks were new volunteers, and that was super helpful. folks were organized on the spot every single day. put out a clear call for folks for how many hours, and protocol for different sections.
- we had folks who were fried in the process. need to stay in touch with how we are feeling about everything. [stay in touch about how folks were treated, burnt, opted out of the process...how is it not just moving bodies but actually building up a force that lasts beyond - not invisibilizing people's true commitment to making this happen.]

Saturday

- there's a desire locally to have some workshops on saturday for folks who work during the week. up till noon.
- PMA [assembly of assemblies!] for a few hours
- arena?
- can be a call to action!

Sunday-Thursday

- using new volunteers, NPC folks to help with the clean-up and break down
- to do: write up into policy that anything we buy gets left in detroit. determine who gets to distribute that stuff.
- we have until the 27th to do that
- need to identify clean up crews and what clean-up entails.
  • THINGS:
- healing space in cobo hall with CSF and EMT space
- that healing and EMT folks roll together to different space
- a suggestion tent for rest, breastfeeding
- late check-out for saturday
- NLG
- civil disobedience
- task stuff out to the NPC for coordination by organization